Operations Associate, Conservation and Markets Posted Mar 09
Gordon and Betty Moore Foundation , Palo Alto, CA (San Francisco Bay Area)
About the Foundation
The Gordon and Betty Moore Foundation works to find and support the bold ideas that will create an enduring impact in environmental conservation, science, and patient care.

Our approach
The opportunity to create lasting, meaningful change drives our team members and our approach to the work: we establish specific strategies based on input from experts in the sectors where we work, identify partners who share our goals and measure results along the way–all while making adjustments as needed. We build relationships and fund work in areas where we hope to make a significant impact, build and leverage knowledge within key fields and create networks intended to drive collaboration, learning and adaptation. We’re OK with failing, as long as we learn from our mistakes. And we know that working together expands our ability to drive meaningful change.

Our focus
We welcome ideas that map to the goals that we’re striving to reach–and the enduring impact that we’re working to create around the world and here at home.
We focus on work in the three areas that our founders are committed to improving: environmental conservation, science, and patient care. In addition, we support land conservation in the San Francisco Bay Area, which has provided for the quality of life that Gordon and Betty have enjoyed with their family.

Foundation facts
• Headquartered in Palo Alto, CA
• $6.5+ billion in assets
• Annual Foundation budget of over $300 million
• About 100 employees
• Four program areas
o Environmental Conservation
o Science
o Patient Care
o San Francisco Bay Area, focusing on these same issues locally

Conservation and Markets Initiatives
Conservation and Markets Initiatives (CMI) is a portfolio of three Initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The Initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, CMI is underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.
For more information about the Initiative, visit: https://www.moore.org/...ancial-markets-initiative

The Position
The Operations Associate provides key team coordination for the Conservation and Markets Initiative and is accountable for enabling effective Initiative operations. This role reports to the Program Director, with a dotted line reporting relationship to the Program Manager of the Environmental Conservation Program on operational and financial management.

Key Responsibilities
Initiative Team Operations:
• Track and prioritize key information within multiple work streams to support the Program Director’s decision-making and Program Manager’s oversight of Program operations.
• Work proactively to develop and implement templates, timelines, analyses, and processes to continue and enhance initiative operations. Use good judgment with understanding of Initiative context to identify priorities and enhancements.
• Facilitate team coordination, work plans, internal functional relationships, and knowledge management.
• In coordination with the Administrative Assistant, support complex meeting and event management, drafting and maintaining agendas, preparing and distributing meeting notes and synthesis documents, and coordinating follow-up with individuals and teams.
• Track Initiative budget, ensuring informed financial decision-making of the Program Director and regular coordination with Program Manager.
• Coordinate with Administrative Assistant regarding operating expenses, managing contracts with vendors and consultants, including preparing draft contracts and ensuring timely payment.

Grants Operations:
• Coordinate new grant submission and documents for the Program Director and Program Officers, ensuring high quality, consistent, timely, and appropriate products for decision-makers.
• Support the Program Director and Program Officers with proposal reviews, budgets, and active grant records, monitoring narrative and financial grant reports and grant payments.
• Exercise judgment within defined grant procedures and practices to determine appropriate courses of action. Serve as key internal contact for the Initiative, problem solving and consulting with Grants Administration and Program Manager as needed.
• Manage expenditure responsibility and equivalency determination requirements, working with grantees and foundation legal staff.
• Communicate with grantees regarding procedures and grantee relationship management.

Experience and Education
• A Bachelor’s degree in a relevant field and proven experience in administration and/or project management.
• Three years of relevant work experience or an advanced degree (e.g. M.B.A.) preferred.

The ideal candidate will also have:
• Excellent project management and analytical skills.
• Strong attention to detail.
• Ability to think critically and provide practical solutions based on thorough analysis in the face of real-time issues.
• Ability to obtain knowledge in a variety of different fields.
• Willingness to ask for help and identify appropriate resources to accomplish tasks, when necessary.
• A strong team orientation, positive attitude, integrity, self-motivation, discipline, and reliability.
• Proficiency with office productivity software (e.g., MS Outlook, Word, Excel, PowerPoint).
• Strong written, oral, and graphic communication skills (e.g., phone inquiries, webpages, PowerPoint presentations, correspondence, and research summaries).
• Experience in reviewing and managing budgets.
• Ability to work independently, self-manage priorities and goals for projects, meet deadlines, and multi-task while working well under pressure.

The ideal candidate will demonstrate the following attributes that describe how we at the Foundation strive to do our work with each other and our partners.
• Committed to Excellence
• Passionate
• Collegial
• Open and Honest
• Humble and Self-Aware

Compensation and Benefits
Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.
Application Process
To apply, please visit our careers page at http://www.moore.org/about/careers to submit your cover letter, resume and application.
Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.
The Gordon and Betty Moore Foundation is an equal opportunity employer. All correspondence will remain confidential.

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