Manager of Administration and Finance – Office of Climate Action, Sustainability and Resiliency
Posted Feb 16
This posting will accept applications until Sunday, Feb. 28, 2021.
The City and County of Denver’s Office of Climate Action, Sustainability, and Resiliency (CASR) works to enable a sustainable, resilient, climate-safe future for all of Denver in collaboration with fellow departments, other units of government, and community partners. We lead the development of innovative programs, policy, and community-based services. CASR ensures that our goals are aligned with current climate science, promotes the role that climate action and sustainability play in strengthening Denver's economic vitality and a prosperous future for all, and embraces equity as a value and practice in all its work. CASR is responsible for managing the Climate Protection Fund, which will disburse approximately $35M annually for climate mitigation, adaptation, and resilience initiatives. Learn more at www.denvergov.org/sustainability
CASR has an opening for a Manager of Administration. This is a new position responsible for leading the development of the functions and staffing for the new Division of Administration being formed within CASR. We are seeking a highly motivated and innovative individual with expertise in working with a wide range of staff including executive leaders, directors, managers, and lead workers. This role is a key member of the CASR leadership team, reporting to the Executive Director.
The Manager of Administration will lead and oversee all administrative, financial, and operational functions for CASR. Job duties and responsibilities of this position include, but are not limited to, the following:
-Manage current and future staff within division Leads staff development initiatives including training, development, and succession planning.
-Coaches, mentors, trains, and challenges staff. Champions continuous improvement, including devising new strategies and new opportunities.
-Develops goals, documents performance, provides feedback and formally evaluates the work of the employee; provides reward and recognition when appropriate.
-Implements policies, programs, operating procedures and practices, while effectively managing operating costs. Ensures all budgets remain at/below established targets.
•Finance and Accounting•
-Collaborates with Denver’s Department of Finance on all finance and accounting functions.
-Provides expertise for finance and accounting activities for CASR, including operational monitoring, evaluation, decision making, fiscal compliance, and reporting.
-Develops standard financial and accounting operating procedures.
oActs as an expert resource by performing fiscal policy analysis of issues and formulating approaches and plans to address identified issues.
-Responsible for responding to internal and external audits, and for creating and directing implementation of the CASR audit plan.
-Directs the development of the annual Operating budget and annual Capital budget requests working with the Executive Director, Budget and Management Office, and other key staff.
-Develops and implements budget projects for all Divisions within CASR.
-Reports on budget performance for the Climate Protection Fund special revenue fund, state, federal, and private grants.
-Directs the development and ongoing maintenance of office procedures, including employee onboarding, employee engagement and employee compliance as specified in City executive orders.
-Manages the processing of Colorado Open Records Act (CORA) requests made to CASR.
-Oversees the tracking of CASR assets, such as computer equipment. Manages records retention policy for CASR.
-Oversees planning for Continuity of Operations.
•Procurement, Contracting and Grants•
-Directs staff to establish and continuously improve procedures and guidelines for the contracting and solicitation process (RFP, RFQ, RFI), proposal evaluation, and contract monitoring for compliance and expenditures.
-Manages all guidelines for procurement, solicitation and contracting activities for CASR, including contract preparation, negotiation and administration, and procurement systems implementation.
-Oversees and establishes guidelines for CASR grant requests, vets grants, maintains an understanding of existing grants, and ensures financial grant compliance.
Our ideal candidate will have:
•At least four years directly managing staff
•At least three years managing financial, budgeting, and/or accounting functions in a municipal setting
•Strong skills with Microsoft Office 365 (including Excel, SharePoint and Teams) and other programs (including Questica, Jaggaer, Workday and Salesforce).
•Experience incorporating the perspectives of multiple communities, including communities of color and other under-represented communities in the consideration of impacts and outcomes of a decision-making process
•An understanding of the concepts of institutional and structural racism and bias and their impact on under resourced communities
•A proven ability to work with a diverse team, creating an atmosphere of trust and inclusiveness.
•Willingness to grow professionally and technically, innovate, analyze, and change processes or procedures
•Excellent written and verbal communication skills, and ability to present to diverse audiences
•Willingness to take on additional responsibilities or volunteer for special projects
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
Bachelor's Degree in Business Administration or a related field based on a specific position(s).
Three (3) years of supervisory experience.
Positions with no subordinate supervisors require three (3) years of professional level experience rather than the three (3) years of supervisory experience.
Two (2) years of the appropriate type and level of experience may be substituted for each required year of post-high school education.
Additional appropriate education may be substituted for the minimum experience requirements.
To view the full posting, and to apply to this position, please visit our Careers page at www.denvergov.org/jobs. This position can be found by searching for the title of the position.