Events Program Lead Posted Aug 30
MIT Solve , Cambridge, MA
 

Position Overview:

Solve is an initiative of the Massachusetts Institute of Technology (MIT) with a mission to solve world challenges. Solve is a marketplace for social impact innovation. Through open innovation Challenges, Solve finds incredible tech-based social entrepreneurs all around the world. Solve then brings together MIT’s innovation ecosystem and a community of Members to fund and support these entrepreneurs to help them drive lasting, transformational impact. Join Solve on this journey at solve.mit.edu.

Joining the Solve team offers a unique change to join an entrepreneurial team to drive innovation to solve world challenges and support social entrepreneurs and social impact leaders in advancing their work.

The Events Program Lead will conceptualize and oversee the planning and execution of Solve’s main year-round events which convene hundreds of social impact leaders. This includes the annual flagship virtual and in-person events: Solve Challenge Finals (pitch event), Solve at MIT (major convening on MIT campus), Indigenous Communities Summit (with and for Indigenous Peoples in the US), and Solv[ED] Solutions Event (targeting young people 24 years and under). The Events Program Lead may also oversee other events throughout the year. The Events Program Lead will determine Solve’s overall event strategy and vision as well as oversee content, operations, technology, and production.



Principal Duties and Responsibilities (Essential Functions**):

Lead the conceptualization, design, and delivery of world-class virtual, hybrid, and in-person events while adhering to predetermined budgets
Lead a team of up to 3 full-time events staff at Solve, including Content Producer, Event Operations Officer, and Events Coordinator
Conceptualize and deliver events that successfully tell the story of Solve’s mission and impact, overseeing the creative direction of scripting, content, and the narrative arc of programming throughout and within segments --including stage, video, virtual, and on-site elements
Oversee all other aspects of Solve events - invitation and registration, production, catering, travel, venues and operations on- and off-site
Negotiate contracts with and oversee dozens of vendors throughout the year for each event to consistently produce high-quality seamlessly executed global events
Consistently improve Solve’s overall event experiences for Solve’s Community of Members and social entrepreneurs to help fulfill Solve’s mission to solve world challenges and position Solve as a leader in social impact.


Management and oversight

Mentor and effectively manage Events team staff
Working with the Content Producer, guide and work with Community Team, and other key programming-related staff at Solve to ensure their content, logistics and production needs are met. Collaborate with other teams as needed e.g. on specialized fundraising dinners and receptions
Ensure Solve’s community and relevant stakeholders are engaged in Solve’s events: oversee invitation and communication with speakers and attendees pre-, during and post-event, including invitation, registration, virtual event platforms, and surveys, liaising with relevant staff at Solve based on key relationships
Ensure Solve events have high quality, diverse speakers who are well-prepared for their participation, and create leading social impact content: oversee all communications with, briefings with, and processes for speakers
Work with the MIT President’s Office to engage MIT’s President effectively during Solve at MIT and other events
Oversee data tracking processes for events, invitations, registration, sessions, and speakers
Negotiate and execute event related vendor contracts, e.g. production, video, catering, transportation, hotel blocks, etc, including processes around contracting and payment
Oversee the development and communication of Master Production Schedule, event staffing plan and other processes
Oversee good use of event softwares across the team, such as Eventbrite, Hopin, and relevant Salesforce activities
Develop and adhere to event budgets


Supervision Received:

Supervision received from Managing Director.



Supervision Exercised:

Supervise a full time staff, as well as event consultants and vendors, and department event staff for event-related tasks.



Qualifications & Skills:

A self-starter with minimum 5 years’ experience in project management, with at least 4 years’ experience in event management or production
Proven ability to deliver high quality, complex events, in person, hybrid and virtually, preferably with a focus on social and environmental impact
Proven success managing multiple projects, simultaneously
Capable cross-departmental collaborator who can inspire and motivate a team to help deliver top tier events
Fantastic communication skills and sharp problem-solving abilities. A solution-oriented style of working, and the capacity to identify and solve problems before they become issues
The capacity to maintain a calm and positive demeanor in the midst of a fast-paced production environment
A team-player who loves collaborating in a group, thrives in a creative setting, and feels passionately about working with our team to further Solve’s mission
Experience with a variety of digital media workflows and post production workflows for live and virtual events
Willingness to contribute however possible to ensure overall effectiveness of the team


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